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Organisation Person’s Contact Information

This information would typically be of the person setting up the screening event and will do all the initial negotiations with Child Protection Screening.

Payment Contact's Information

The details for the person responsible for settling the Child Protection Screening invoice must be added here.  The invoice will be sent by email to this person for payment. No certificates will be issued unless the account is paid in full.

Coordinator’s Information for On the day

Requirements for the Coordinator :
  1. The Coordinator’s role is to ensure the applicants are available according to a well structured time schedule and have brought with them the required documentation duly completed. 
  2. If the Coordinator is unable to ensure the prompt attendance of the applications according to the schedule and this results in idle time for the agent, then a fee of R250.00 per hour will be charged to cover the idle time beyond the agreed booking time.
  3. Applicants who could not make it to the screening event will need a new request for service.

THE HANDLING OF CLEARANCE RESULTS

Chapter 6 of the Sexual Offenders Amendment Act requires that employers must ensure their staff and volunteers, who work with children, are appropriately screened against the National Register for Sex Offenders (NRSO).

On application for this clearance for the employees and volunteers, the employer will be issued with a clearance certificate for each of the screened applicants.

Because the personal information contained on the clearance certificate is confidential and is protected by the POPI Act and other pieces of legislation, utmost care must be taken to store these documents in a safe place not accessible to anybody except the person designated by the management to do so. This person will make these documents available in the event of an official enquiry by a legal representative, as proof of the organisation’s compliance with the law, or, in the case of having to discuss and address a particular employee’s suitability to work with children in that organisation.

Child Protection Screening will be sending the final certificates to this designated person on receipt from the relevant Government Departments. Individual employees or volunteers must also only approach this designated person for copies of their certificates, as needed.

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